10.2.1.3 Documentation to prove identity

Each Certification Authority -CA- establishes the documentation that the applicant must present to prove identity. This information is published on each organization's website.AC.

In the case of electronic certificates issued by the National Mint and Stamp Factory, theAEATIt acts as a Registration Office for the accreditation of identity (it is in no case the issuer of the electronic certificate). Citizens who do not live in Spanish territory may manage it via Spanish Consular Branches abroad, without the need to journey to Spain.

You will be able to consult the documentation that must be provided for the electronic certificates issued by theFNMTat the following link:

Link to frequently asked questions - certificate accreditation: documentation to present

You can also visit the National Mint and Stamp Factory page:

Link to National Mint and Stamp Factory 

Natural person user certificates:

For individual user certificates issued by the National Mint and Stamp Factory (FNMT), the applicant must provide, in addition to the application, the card or document proving the tax identification number, assigned by the Spanish Administration (ID card,NIE,NIEL,NIFK oNIFM).

Citizen of Spanish nationality:ID cardpassport or driver's license.

Citizen of the European Union:National Foreigner's Identification Document/Union Citizen Certificate / Official Granting DocumentNIF/NIE, where it is statedNIEalong with the passport or identity document from the country of origin.

Foreign citizen:Red/Green/White Foreigner Identification Card where theNIEalong with the passport, or official document granting theNIF/NIEalong with the passport.

Electronic certificates of representative of a legal entity:

For electronic certificates of representative of legal entity issued by the National Mint and Stamp Factory (FNMT), the applicant must provide, in addition to the application, the following documentation:

A. Documentation relating to the entity :

The companies and other legal persons whose inscription is obligatory in the Companies Register: recent certificate from the Commercial Registry issued no more than fifteen days prior to the date of application for the certificate relating to the data of constitution and legal personality thereof (a simple note with all its pages stamped by the Commercial Registry will be valid for these purposes). The period indicated above will begin counting from the day after the date of issue, excluding Saturdays, Sundays and public holidays.

Associations, Foundations and Cooperatives not registrable in the Companies Register: recent certificate from the public registry, issued with a date not exceeding fifteen days prior to the date of request for the certificate, where they are registered, relating to its constitution. The aforementioned period will begin to run from the day following the date of issue, not including Saturdays, Sundays and holidays. 

Partnerships and other legal persons: public document that irrefutably indicates its establishment.

B. Documentation related to the representative:

If the applicant is the administrator or a legal representative subject to record inscription; certificate from the corresponding Commercial Registry relating to his appointment and validity of his position, a simple note with all its pages stamped by the Commercial Registry being valid for these purposes. This certificate or simple note must have been issued during the fifteen days prior to the date of application for the certificate of representative of a legal entity, a period that will begin to count from the day after the date of issue, without counting Saturdays, Sundays and public holidays.

In the case of voluntary representation, in addition to one of the two documents included in the previous paragraph, it will be necessary to present a power of attorney that contains a special clause to request an electronic certificate of representative of a legal entity. .

The power of voluntary representatives will only be deemed sufficient for the purposes of issuing the certificate of representative of a legal entity when it contains a special and express clause of power of attorney to obtain the certificate.

The individual applying for the certificate, for the purpose of identification, will have to appear in person in any accreditation office, and will be credited using the National Identity Card. The appearance may be dispensed with if your signature on the application for the Electronic Certificate of representative of a legal entity has been legitimized in notarial presence.

Electronic certification of representative for sole and joint administrators:

The electronic certification issued by the FNMT -RCM of representative for sole and joint administrators links a signatory with signature verification data and confirms their identity. The signatory acts on behalf of a legal entity as legal representative with the position of sole or joint administrator registered in the Commercial Registry.

The advantage or convenience offered by this type of certificate is that if the legal representative, sole or joint administrator, has a certificate of natural person from the FNMT-RCM or a DNIeYou can obtain the certificate of sole or joint administrator without having to go to a registry office., identifying themselves via the Internet (provided that the certificate of the natural person does not come from a renewal). In any case, it is no longer necessary to go to the commercial registry to accredit the powers of representation, reducing the number of trips/procedures needed to obtain the certificate.

Electronic certificates of representative of an entity without legal personality:

For the electronic certificates of representative of an entity without legal personality issued by the National Currency and Stamp Factory (FNMT), the applicant (this certificate can only be obtained with an electronic certificate from the sole administrator) must provide the following documentation:

A. Documents pertaining to the organisation:

• Entities that must register in a public or special registry will present, in addition to the application, the certificate or simple note accrediting their registration in the registry, issued on the date of application or in the previous fifteen days. In particular, the following documents shall be provided:

  • Investment funds, venture capital funds, mortgage security market regulation funds, mortgage-backed security funds, asset-backed security funds, investment guarantee funds and pension funds: certificate of registration in the corresponding registry of the Ministry that holds these powers or of the National Securities Market Commission, which shows the identification of the fund manager's identity.

  • Commonly-owned woodland/scrubland: certificate of registration of the statutes in the registry of the Ministry holding these powers or, where appropriate, of the corresponding registry of the Autonomous Community.

  • Joint ventures enrolled in the special taxation system: certificate of registration in the special register of temporary business associations. Provision of these documents shall not be required when the Tax Agency intervenes in its capacity as an identification and registration authority with regard to the issuance of digital certificates.

• Organisations that need not be included in any public or special register shall provide, alongside the application, public deeds, contracts, articles, agreements or any other documents that can demonstrate their incorporation, continued existence and the identities of their members. 

B. Documentation related to the representative:

• The representation of the entity will be accredited by means of certificates or simple notes from the public or special registers in which the entity must be registered (provided that the identification of the representative is stated), by means of notarial documents that accredit the powers of representation of the applicant for the certificate, or by means of a special power granted for this purpose. Certificates or "notas simple" must have been issued on the date of application or within the fifteen days immediately prior to it.

• Authority to represent the organisation may also be demonstrated with any private documents appointing the representative that may be relevant in each individual case. In particular, the representative may prove his or her status as such with the following documents:

  • Document designating the representative of the recumbent estate, signed by all the heirs, stating the name, surname and DNI or passport number of the representative, when he or she has not been appointed judicial administrator or executor with full administrative powers.

  • A copy of the minutes of the Homeowners' Meeting at which the representative was appointed as President of the Homeowners' Association, in the event of commonhold property.

  • Document signed by a sufficient number of members in accordance with the provisions of Article 398 of the Civil Code to represent the majority of the interests of the entity, in the case of joint property and civil companies without legal personality, in which the person who represents it is designated to request the certificate.

When the representation of the entity without legal personality is held by a legal person, the applicant must prove his/her powers as administrator or legal representative of the same, or have a special power to request the certificate of representative of an entity without legal personality managed by the person represented.