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Practical Handbook VAT 2022

Formal obligations

1.Registry obligations

Taxable persons carrying out transactions to which this system is to be applied shall, in addition to the ordinary registration obligations, keep the following specific registers:

  1. A Record Book for entering acquisitions, imports and supplies where the tax base is determined using the profit margin of each transaction.

    This book shall have the following columns:

    Description of the assetInvoice or document no.
    of acquisition or importation    		Purchase priceBilling document no.
    issued by the taxable person at the time of transfer of the good    		Sale priceVAT charged or indicated
    of the exemption applied    		Indication, where appropriate, of the implementation of the
    general delivery regime
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  2. A separate register to record acquisitions, imports and supplies made during each assessment period to which the determination of the taxable amount by the overall profit margin is applicable.

    This book shall have the following columns:

    Description of goodsInvoice or document no.
    of acquisition or importation    		Purchase priceBilling document no.
    issued by the taxable person when transferring the goods    		Sale priceIndication, where appropriate,
    of the exemption applied    		Value of opening and closing stocks
    of each calendar year
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2.Duties concerning billing

In the invoices documenting the supply of goods subject to the special regime, the tax charged cannot be stated separately, and must be understood to be included in the total price of the operation.These fees are not deductible for purchasers.

The invoice shall indicate that this special scheme has been applied by including the words "special scheme for second-hand goods", "special scheme for works of art" or "special scheme for antiques and collectors' items".

Supplies to another Member State must state that they have been taxed under the special scheme provided for in Articles 312 to 315 of Council Directive 2006/112/ECof 28 November 2006, with an express reference to that Article.

In the case of purchases from persons who are not considered to be entrepreneurs or professionals, a purchase document must be issued for each purchase made, which must be signed by the transferor.