Practical example

Mr. "X" has carried out the following economic activities during the year 2024:

It manufactures stoves, mixers, coffee makers, vacuum cleaners, refrigerators, dryers, fans, washing machines, etc. This activity is included in section 345.1 of the Tax on Economic Activities ("manufacture of household appliances").
He has a farm for which he has not renounced the special regime for agriculture, livestock and fishing.

Taxation by Value Added Tax:

The manufacturing of household appliances is subject to the general tax regime.
For agricultural operations, you are taxed under the special regime for agriculture, livestock and fishing, which means that you do not file self-assessments for this activity, obtaining the corresponding lump sum compensation each time you sell.

The activities carried out constitute two distinct sectors of activity, so the deduction regime is applied independently in each of them. If there is an acquisition that affects several of these regimes, the pro rata will be applicable to determine what part of the input VAT is deductible, taking into account, for these purposes, that the operations carried out in the special regime does not give the right to deduct.

The operations described in the assumption occur exclusively in the manufacturing activity of household appliances.

The total trading volume for 2023 was €300,000.

The declaration for the 4th quarter of 2023 resulted in an offset of 3,000 euros.

In transactions, we will assume that the tax is not included in the price unless, by legal precept, it must be understood otherwise or something else is expressly indicated.

First quarter operations

(1) Purchases engines from a Spanish businessman for 36,000 euros.

HI: delivery of goods made by a businessman
VAT paid: (36,000 x 21%): 7,560 euros

(2) Purchase sheet metal from a German manufacturer for 18,000 euros.

HI: intra-community acquisition of goods
VAT accrued and supported: (18,000 x 21%): 3,780 euros

(3) Receives the services of a lawyer for 6,000 euros.

HI: provision of services performed by a professional
VAT paid: (6,000 x 21%): 1,260 euros

(4) You receive the invoice for the transport carried out by a German carrier for the transfer of the goods from point (2) whose amount amounts to 3,000 euros.

HI: provision of services carried out by an entrepreneur
The service is understood to be carried out entirely in the territory of application of the tax as it is an intra-community transport of goods whose recipient is a businessman or professional.

The taxable person is reversed because the provider is not established.
VAT accrued and supported: (3,000 x 21%): 630 euros

(5) Pays 5,000 euros for rent for the premises where the activity is carried out.

HI: provision of services carried out by an entrepreneur
VAT paid: (5,000 x 21%): 1,050 euros

(6) Purchase screws in Morocco for an amount of 12,000 euros.

HI: import
The VAT accrued is paid at customs, so it only appears as input VAT on the self-assessment. You cannot opt for deferral.
VAT paid: (12,000 x 21%): 2,520 euros

(7) Sells household appliances to a wholesaler for an amount of 55,000 euros.

HI: delivery of goods made by a businessman
VAT accrued: (55,000 x 21%): 11,550 euros

(8) Invoice for assembly and repairs in sales made to individuals 4,000 euros.

HI: provision of services carried out by an entrepreneur
VAT accrued: (4,000 x 21%): 840 euros

(9) Sells electrical appliances to merchants under the special regime of the equivalence surcharge for 24,000 euros.

HI: delivery of goods made by a businessman
Because the recipient is subject to an equivalence surcharge, he must charge the VAT and the surcharge on the same basis.
VAT accrued: (24,000 x 21%): 5.040 euros
Surcharge equivalence: (24,000 x 5.2%): 1,248 euros

(10) Sells household appliances in Morocco for 12,000 euros.

HI: delivery of goods made by a businessman
Delivery will be exempt because the goods are issued or transported outside the Community by the transmitter, that is, it is an export.

First quarter liquidation

VAT ACCRUED

General scheme

Domestic sales: [(55,000⁽⁷⁾ + 24,000⁽⁹⁾)] x 21%: 16,590 euros
Services provided: (4,000⁽⁸⁾x 21%): 840 euros
Total VAT accrued on domestic sales and services provided (83,000 x 21%): 17,430 euros
Equivalence surcharge: (24,000⁽⁹⁾x 5.2%): 1,248 euros
Intra-Community acquisitions: [(18,000⁽²⁾ + 3,000⁽⁴⁾)] x 21%: 4.410 euros
TOTAL FEE EARNED: 23,088 euros

VAT DEDUCTIBLE

For quotas supported in internal operations

Purchase interiors: (36,000⁽¹⁾ x 21%): 7,560 euros

Services received: [(6,000⁽³⁾ + 5,000⁽⁵⁾) x 21%]: 2.310 euros

Total quotas supported in domestic operations: 9,870 euros

For quotas satisfied in imports: (12,000⁽⁶⁾ x 21%): 2,520 euros

In intra-community acquisitions: [18,000⁽²⁾ + 3,000⁽⁴⁾) x 21%]: 4.410 euros

TOTAL TO DEDUCT: 16,800 euros

Difference: 6,288 euros

Amount to be offset from previous periods: 3,000 euros, of which we apply 3,000 euros to this quarter

Difference to enter: 3.288 euros

Other data to consider for the annual summary statement

For the purposes of recording the operations carried out under the general regime (box 99 of form 390), these operations have amounted to 83,000 euros (from the tax base of the VAT accrued (104,000) the intra-community acquisitions of goods and services (21,000) because they are not operations carried out but received, it must also be taken into account that the tax base on which the equivalence surcharge is also applied must not be added twice).
Exports for the quarter amount to 12,000 euros.
Agricultural sales made and documented in the quarter amounted to 15,000 euros plus 12% compensation: 16,800 euros.

Second quarter operations

(11) Purchase parts in Japan for an amount of 36,000 euros.

HI: Importation of goods
VAT paid: (36,000 x 21%): 7,560 euros

(12) Sells appliances to wholesalers for 70,000 euros, a discount of 3,000 euros is agreed given the amount of the order.

HI: deliveries of goods made by a businessman
The consideration that constitutes the tax base does not include discounts granted at the time of the transaction and in relation to it.
VAT accrued: (67,000 x 21%): 14,070 euros

(13) They provide a machinery repair service for 30,000 euros. It is pending payment, but you have already received the invoice. For the deferred payment, they charge you more than 600 euros in interest included in the invoice.

HI: provision of services carried out by an entrepreneur
The time of payment is irrelevant as long as it is after accrual.

Interest is not included in the tax base as it is subsequent to accrual, is the usual market interest and is recorded separately on the invoice.
VAT paid: (30,000 x 21%): 6.300 euros

(14) Sells electrical appliances to merchants at an equivalent surcharge of 12,000 euros.

HI: delivery of goods made by a businessman
VAT accrued: (12,000 x 21%): 2,520 euros
Equivalence surcharge: (12,000 x 5.2%): 624 euros

(15) Purchase manufacturing machinery for 1,800 euros.

HI: delivery of goods made by a businessman
In no case will it be considered an investment asset as it is less than 3,005.06 euros.
VAT paid: (1,800 x 21%): 378 euros

(16) Receives services from a lawyer established in France for 3,000 euros.

HI: provision of services performed by a professional
The operation is understood to be carried out in the territory of application of Spanish VAT because the recipient has the status of businessman or professional and the headquarters of his activity is in said territory.

The reversal of the taxable person occurs because the provider is not established
VAT accrued and supported: (3,000 x 21%): 630 euros

(17) Sells products to a Japanese businessman for 9,000 euros. The availability is made in Japan.

HI: delivery of goods made by a businessman
Exempt operation due to the goods being issued or transported outside the European Union by the transferor.

(18) Pay a Spanish carrier 1,200 euros.

HI: provision of services carried out by an entrepreneur
VAT paid: (1,200 x 21%): 252 euros

(19) Purchase parts in Holland for an amount of 18,000 euros.

HI: intra-community acquisition of goods
VAT accrued and supported: (18,000 x 21%): 3,780 euros

(20) Receives advances from clients for 6,000 euros.

HI: delivery of goods made by a businessman
The collection of advance payments implies the accrual of VAT.
VAT accrued: (6,000 x 21%): 1,260 euros

(21) He makes repairs worth 6,000 euros on the appliances he has sold.

HI: provision of services carried out by an entrepreneur
VAT accrued: (6,000 x 21%): 1,260 euros

(22) Purchase manufacturing machinery for an amount of 5,100 euros, obtaining a prompt payment discount included in the invoice of 100 euros.

HI: delivery of goods made by a businessman
Discounts granted at the time of the transaction and in relation to it are not included in the tax base.
VAT paid: (5,000 x 21%): 1,050 euros

(23) Sells products to a French merchant for 12,000 euros.

HI: delivery of goods made by a businessman
Exempt operation because the goods are destined for another Member State.

(24) They provide repair services for certain investment assets worth 24,000 euros.

HI: provision of services carried out by an entrepreneur
It is not considered a capital asset because it involves the execution of works for the repair of capital assets.
VAT paid: (24,000 x 21%): 5.040 euros

(25) Returns to Holland defective products purchased under point (19) for 6,000 euros.

The rectification of the VAT accrued and input takes place.
VAT accrued and supported: (-6,000 x 21%): -1,260 euros

(26) Win a public competition to install household appliances. Delivery will take place in November. Award amount: 108,900 euros.

HI: delivery of goods made by a businessman
Accrual: when the assets are made available in the month of November.

In any case, the economic proposal is understood to include taxes.
Taxable base: (108,900 ÷ 1.21): 90,000 euros
VAT: (90,000 x 21%): 18,900 euros

(27) Of the sales made in the second half of 2023, one of them has been resolved for an amount of 7,260 euros, VAT included, resulting in the return of the goods.

The accrued VAT is rectified.
Taxable base: (7,260 ÷ 1.21): 6,000 euros
VAT accrued: (-6,000 x 21%): -1,260 euros

Second quarter liquidation

VAT ACCRUED

General scheme

Domestic sales: [(67,000⁽¹²⁾ + 12,000⁽¹⁴⁾ + 6,000^(twenty)) x 21%]: 17,850 euros

Services provided: 6,000^(twenty-one)x 21%: 1,260 euros
Total VAT Accrued on domestic sales and services provided (91,000 x 21%): 19,110 euros

Intra-Community acquisitions: [(3,000⁽¹⁶⁾ + 18,000⁽¹⁹⁾) x 21%]: 4.410 euros
Equivalence surcharge: (12,000⁽¹⁴⁾x 5.2%): 624 euros
Rectification of VAT accrued [(-6,000⁽²⁷⁾ - 6,000⁽²⁵⁾) x 21%]: -2,520 euros
TOTAL FEE EARNED: 21,624 euros

VAT DEDUCTIBLE

For quotas supported in current domestic operations:

Domestic purchases: (1,800^(fifteen)) x 21%: 378 euros

Services received: [(30,000⁽¹³⁾ + 1,200⁽¹⁸⁾ + 24,000⁽²⁴⁾) x 21%]: 11,592 euros

For quotas supported in domestic operations with capital goods:

Domestic purchases: (5,000⁽²²⁾) x 21%: 1050

Total quotas supported in domestic operations: 13,020 euros

For quotas satisfied in imports: (36,000^(eleven) x 21%): 7,560 euros

In intra-community acquisitions: [(3,000⁽¹⁶⁾ + 18,000^{(19) and}⁽²⁵⁾) x 21%]: 4.410 euros

Correction of deductions: (-6.000⁽²⁵⁾ x 21%): -1,260 euros

TOTAL TO DEDUCT: 23,730 euros

Difference to be compensated: -2.106 euros

Other data to consider for the annual summary statement

The operations carried out under the general regime (box 99 of form 390) have amounted to 91,000 euros [from the taxable base of the VAT accrued (100,000 euros) intra-community acquisitions of goods and services (-21,000 euros) because they are not operations carried out but received and the reductions made must be added (+12,000 euros), in addition it must be taken into account that the tax base on which the surcharge is also applied must not be added twice. equivalence].
Exports for the quarter amounted to 9,000 euros.
Exempt intra-community deliveries have amounted to 12,000 euros.
Agricultural sales made and documented in the quarter amounted to 11,000 euros plus 12% compensation: 12,320 euros.
Within the input VAT, the purchase of point (22) (5,000 x 21%) = 1,050 euros corresponds to investment goods.

Third quarter operations

(28) Free delivery of household appliances worth 6,000 euros.

HI: Delivery of goods made by a business owner (self-consumption)
The taxable base consists of the cost of the goods.
VAT accrued: (6,000 x 21%): 1,260 euros

(29) Purchases engines for 18,000 euros, does not receive the invoice until the fourth quarter.

HI: delivery of goods made by a businessman
VAT will be deductible when you receive the invoice.

(30) Sells a household appliance to a private individual for 3,000 euros.

HI: delivery of goods made by a businessman
VAT accrued: (3,000 x 21%): 630 euros

(31) Imports sheet metal from a manufacturer for 6,000 euros.

HI: Importation of goods
Deductible VAT input: (6,000 x 21%): 1,260 euros

(32) Sells to merchants under a special equivalence surcharge regime for 24,000 euros.

HI: delivery of goods made by a businessman
VAT accrued: (24,000 x 21%): 5.040 euros
Equivalence surcharge: (24,000 x 5.2%): 1,248 euros

(33) Sells household appliances to businessmen for 41,000 euros. The bill includes 500 euros for transport and another 500 euros for insurance.

HI: delivery of goods made by a businessman
The tax base includes any effective credit in favor of the person making the delivery.
VAT accrued: (42,000 x 21%): 8,820 euros

(34) Purchase goods to give to clients for 1,200 euros.

HI: delivery of goods made by a businessman
The fees incurred as a result of the acquisition of goods and services intended for customer service are not deductible.

(35) Sells goods worth 1,200 euros to an Italian individual.

HI: delivery of goods made by a businessman
It is not an exempt intra-community delivery because the recipient is a private individual.
VAT accrued: (1,200 x 21%): 252 euros

(36) Makes an intra-community acquisition from Belgium of current goods for 12,000 euros.

HI: intra-community acquisition of goods
VAT charged and borne: (12,000 x 21%): 2,520 euros

(37) On September 30, he sells household appliances to a French company for 18,000 euros. The goods do not leave the territory.

HI: delivery of goods made by a businessman
The operation is not exempt because the goods do not leave the territory and it is an essential requirement for it to be an exempt intra-community delivery.
VAT accrued: (18,000 x 21%): 3,780 euros

(38) Return of goods sold this year in Spain for 6,000 euros.

VAT accrued: (-6,000 x 21%): -1,260 euros

(39) Has expenses for participating in an exhibition amounting to 1,200 euros.

HI: provision of services carried out by an entrepreneur
VAT paid: (1,200 x 21%): 252 euros

(40) The insurance company that insured the operation of point (33) bills you 500 euros.

HI: provision of services carried out by an entrepreneur
The operation is exempt from tax.

Third quarter liquidation

VAT ACCRUED

General scheme

Domestic sales: [(6,000⁽²⁸⁾+ 3,000⁽³⁰⁾ + 24,000⁽³²⁾ + 42,000^{( 33)} + 1,200⁽³⁵⁾) x 21%] + [18,000⁽³⁷⁾ x 21%]: 19,782 euros
Sales Return: (-6.000⁽³⁸⁾ x 21%): -1,260 euros
Equivalence surcharge: (24,000⁽³²⁾x 5.2%): 1,248 euros
Intra-Community acquisitions: (12,000⁽³⁶⁾x 21%): 2,520 euros
TOTAL FEE EARNED: 22,290 euros

VAT DEDUCTIBLE

For quotas supported in internal operations

Services received: (1,200⁽³⁹⁾ x 21%): 252 euros

For quotas satisfied in imports: (6,000⁽³¹⁾ x 21%): 1,260 euros

In intra-community acquisitions: (12,000⁽³⁶⁾x 21%): 2,520 euros

TOTAL TO DEDUCT: 4.032 euros

Difference: 18,258 euros

Amount to be offset from previous periods: -2,106 euros that are not applied to this quarter

Difference to enter: 18.258

Other data to consider for the annual summary statement

The operations carried out under the general regime (box 99 of form 390) have amounted to 88,200 euros [from the taxable base of the VAT accrued (100,200 euros) intra-community acquisitions of goods must be deducted (- 12,000 euros) because they are not operations carried out but received. The reduction made does not need to be added because it belongs to the same fiscal year. It should also be noted that the tax base on which the equivalence surcharge is also applied should not be added twice.
Agricultural sales made and documented in the quarter amounted to 7,300 plus 12% compensation: 8,176 euros.

Fourth Quarter Operations

(41) Purchase of parts for 60,000 euros. They are charged 10% instead of 21%.

HI: delivery of goods made by a businessman
You cannot deduct more than what has been passed on to you.
VAT paid: (60,000 x 10%): 6,000 euros

(42) Sends an advance to a Spanish supplier for 12,000 euros.

HI: delivery of goods made by a businessman
Advance payments imply the accrual of tax.
VAT paid: (12,000 x 21%): 2,520 euros

(43) Obtains discounts for purchases in the first half of the year amounting to 18,000 euros

VAT paid: (-18,000 x 21%): -3.780 euros

(44) Receives outstanding invoices for the third quarter for 18,000 euros

VAT paid: (18,000 x 21%): 3,780 euros

(45) Sells appliances to retailers at an equivalent surcharge of 12,000 euros.

HI: delivery of goods made by a businessman
VAT charged: (12,000 x 21%): 2,520 euros
Equivalence surcharge: (12,000 x 5.2%): 624 euros

(46) The goods from point (30) are returned, rendering the operation void.

VAT charged: (-3,000 x 21%): -630 euros

(47) Sends an advance to an Italian supplier for 6,000 euros.

Advances on intra-community acquisitions do not accrue VAT.

(48) Makes exports for 12,000 euros.

HI: delivery of goods made by a businessman
It is a tax-exempt delivery.

(49) The accrual of the operation carried out with the city council in the second quarter occurs (point 26).

VAT accrued: (90,000 x 21%): 18,900 euros

(50) Buy a flat from a private individual for 90,000 euros to use as an office.

Delivery of goods not subject to VAT because it is not carried out by a businessman or professional.

(51) Sells the manufacturing license to a Portuguese company.

Provision of services not subject to Spanish VAT because it is not understood to be carried out in the territory.

(52) Sells a warehouse to a private individual for 72,000 euros.

HI: delivery of goods made by a businessman
Exempt delivery as it is the second delivery of buildings (without the possibility of waiver).

(53) Purchases engines from Spanish businessmen for an amount of 72,000 euros.

HI: delivery of goods made by a businessman
VAT paid: (72,000 x 21%): 15,120 euros

Fourth quarter settlement

VAT ACCRUED

General scheme

Domestic sales:[(12,000^{(Four. Five)} + 90,000⁽⁴⁹⁾)x 21%]: 21,420 euros
Return of goods: -3.000⁽⁴⁶⁾ x 21%: -630 euros
Equivalence surcharge: (12,000^{(Four. Five)}x 5.2%): 624 euros
TOTAL FEE EARNED: 21,414 euros

VAT DEDUCTIBLE

For quotas supported in internal operations

Purchases made: (60,000⁽⁴¹⁾ x 10%): 6,000 euros

[(12,000⁽⁴²⁾ + 72,000⁽⁵³⁾) x 21%]: 17,640 euros

Invoices pending receipt: (18,000⁽⁴⁴⁾ x 21%): 3,780 euros

Correction of deduction (-18,000⁽⁴³⁾ x 21%): -3.780 euros

TOTAL TO DEDUCT: 23,640 euros

The amounts to be offset from previous periods (2,106 euros) are not applied in this quarter

Difference to be compensated: -2.226 euros

Other data to consider for the annual summary statement

The operations carried out under the general regime (box 99 of form 390) have amounted to 99,000 euros [of the taxable base of the VAT accrued (99,000) the reduction made does not have to be added because it belongs to the same exercise. It should also be noted that the taxable base to which the equivalence surcharge is also applied should not be added twice. Transactions not subject to Spanish VAT (51) are not taken into account; this amount must be entered in box 110].
Agricultural sales have accounted for 24,000 plus 12% compensation: 26,880.
Exempt real estate sales: 72,000.
Exports: 12,000.

(See how the VAT is settled for this practical case in form 303 ).

(See how the VAT is settled for this practical case in form 390 ).