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Information to the interested party on data protection

5.82. User census

Description of the activity

Allow the management of the identity and authorization of users who access the AEAT information systems.

Facilitate system access management by sending OTP to the personal contact details provided.


Management and internal administration of the AEAT. Management of assets related to the operation and internal management of the AEAT (users, authorizations, statistics, etc.).


Article 6 of Regulation 2016/679 (EU), relating to the legality of processing, in section 1, letter b) states that “The processing will be legal if at least one of the following conditions is met: (…) b) the processing is necessary for the execution of a contract to which the interested party is a party or for the application at the request of the interested party of pre-contractual measures (…)”.

By virtue of this precept, the processing of data is lawful, and will not require consent, when the processing of data is carried out for the fulfillment of contractual relations of an employment nature.

This provision would also cover the processing of data of public employees, although their relationship is not contractual in the strict sense.


  • Users


  • NIF/DNI, Name and Surname, Image/Voice (photography) mobile phone, email.
  • Details of the job


  • Collection
  • Record
  • Storage
  • Structuring
  • Modification
  • Update
  • Copy
  • Analysis
  • Enquiry
  • Extraction
  • Promotion
  • Interconnection
  • Limitation
  • Suppression
  • Destruction
  • Other


are not foreseen

International transfers

are not foreseen

Planned deadlines for deletion

The data collected will not be deleted and will remain in the databases of the State Tax Administration Agency (AEAT) in order to cover possible legal requirements or other types of claims that may arise.


Does not apply

Technical/organizational measures

All data processed has been evaluated through a risk analysis, having obtained a list of technical and organizational measures to apply.

These measures have been applied in accordance with the approved adaptation plan.