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Functioning of Form 360

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How to attach invoices to the 360 form

Electronic copies of import invoices or documents are attached by register using the form 360 processing form.This is done from section "7.Appendixes", on page 1.

IMPORTANT:

Incorporate the list of invoices in such a way that the negative invoices are placed last so that the sum is not erroneous.

Prior considerations:

  • The supported formats for the invoice files to be attached are PDF and TIFF.
  • An invoice per registered file is recommended.However, more than one can be included per file.In this case, if it is not possible to include a file per invoice, the file name will refer to the included operations and will be as short and descriptive as possible (for example, "Invoices1to15.pdf").
  • The total volume sent may not exceed 5 MB (RGE and form).If you exceed this size, you must attach only invoices with the most significant amounts.The remaining invoices may later be required by the country to which the refund request is addressed, in this case you will be informed of the procedure you must follow.
  • Individually, a single file cannot exceed 4 MB, always respecting the maximum of 5 Mb for all files.
  • You can reduce the size of attached files by scanning the invoice, saving it as .JPG and pasting it to a Word document.Then print the Word document in PDF.
  • If you need to attach an invoice once the refund request has been submitted, you can modify the submission by deleting one of the register references and instead including the invoices you need, always taking into account the maximum capacity of 5 MB.
  • There is a limit of 10 files attached for each register entry (RGE).

Procedure:

  1. Find section "7.Appendixes", on page 1.To attach the electronic copies, click the question mark "?” in the "Registration no." section.It is important to follow the order and not leave empty lines between the attached files.

    Record of invoices or import documents

  2. Clicking on the question mark will link to the electronic register, opening a new window where you must enter the description of the file content and select the file, which must be located on the local disk C:\ in the folder AEAT.Click “Add file”

    Register

    Click "Select Files" to access the file or drag the file into the window.

    File selection

  3. The file added will automatically in the "Documentation attached” section.Once the files have been attached click “Submit".

    Submit register

  4. The click "Sign and Send”.

    Sign and send

    After you sign and send the request, you will receive proof of receipt for the submission with the associated RGE("Register entry number")

    Registry entry number

  5. The RGE register number and description will have automatically been incorporated onto form 360. RGE incorporated

You can also go to a record to add PDFs with scanned invoices from the link that appears in the submission notices for procedure "Submission of form 360 by file".Once the PDF/TIFFs have been submitted, go to the form to indicate the RGEs in the "Appendices" section.

To be taken into account

  • Each invoice sent is registered for the Tax Agency for an indefinite period.You can include future submissions simply by manually indicating the RGE obtained initially.

  • If form 360 is not sent or the RGE in question is not included, it is not taken into account even if the invoice is submitted.

  • You can consult RGEs at any time in “My Files” at the e-Office, using the “Register” option (requires electronic certificate).

  • Once the tax return has been submitted, if you wish to send more invoices you can modify the return or cancel the previous submission and send a replacement.

  • If you have technical problems with how the form works, refer to the help "Technical requirements to carry out procedures at the e-Office".

  • If there are negative invoices, group them together at the end of the list so that the sum is correct.