Functioning of Form 360
Skip information indexHow to attach invoices to the 360 model form
Through the form for processing the 360 model, electronic copies of the invoices or import documents will be attached by registration. This action is carried out from section "7. Annexes" on page 1.
IMPORTANT:
Incorporate the list of invoices in such a way that the negative invoices are last so that the sum is not erroneous.
Previous considerations:
- The compatible formats for the invoice files that you must attach are PDF and TIFF.
- One invoice per registered file is recommended. However, more than one can be included per file. In this case, if it is not possible to include one file per invoice, the file name will refer to the included operations and will be as short and descriptive as possible (for example: invoices1a15.pdf) and without strange characters.
- The total volume of the shipment may not exceed 5 MB ( RGE and form). If it exceeds this size, only the invoices with the most significant amounts should be attached. The rest of the invoices may be requested by the country to which the return request is addressed later, in this case being appropriately informed about the procedure that must be followed.
- Individually, a single file cannot exceed 4 MB , always respecting the maximum of 5 Mb for the set of files.
- You can reduce the size of the attached files by scanning the invoice and saving it to . JPG and pasting it into a Word document. Then print the Word document in PDF.
- If you need to attach an invoice once the return request has been submitted, you can modify the one submitted by deleting one of the registration references and including the necessary invoices instead, always taking into account the maximum capacity of 5 MB in shipping.
- There is a limit of 10 files appended per Registry entry ( RGE ).
Procedure:
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Locate section "7. Annexes" on page 1. To attach electronic copies click on the question mark "?" that appears in the "Registration number" section. It is important to follow the order and not leave empty lines between the attached files.
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Pressing the question mark will link you to the electronic record, opening a new window where you must enter the contact information, the description of the content of the file and select the file, which must be located on the local drive C:\ in the folder AEAT . Click "Add file".
Press "Select files" to access the file or drag the file to the window.
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The automatically attached file will appear in the "Documentation that is attached" section. Once the files have been attached, click "Submit".
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Then, press "Sign and Send".
Check the "Agree" box and press "Sign and send."
After signing and submitting the application, you will receive an acknowledgment of receipt of that submission in which the RGE ("Registration Entry Number") associated with the shipment appears.
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The registration number RGE and the description will have been automatically incorporated into the 360 model form.
It is also possible to access the registry to add the PDF with the scanned invoices from the link that appears in the presentation notices of the procedure "Presentation of the 360 model by file". Once the PDF / TIFF has been submitted, then enter the form to indicate the RGE in the "Annexes".
To consider
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Each invoice sent is registered for AEAT for an indefinite period of time. It can be included in future shipments by simply manually indicating the RGE that was initially obtained.
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If the 360 model is not sent or the RGE in question is not included, although the invoice is presented, it is not taken into account.
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RGE can be consulted at any time through the "My Files" portal of the Electronic Office, through the "Registration" option (this consultation requires an electronic certificate).
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Once the declaration has been submitted, if you wish to send more invoices, you can modify the declaration or cancel the sending of the previous one and send a replacement.
- If there are negative invoices , group them at the end of the list so that the sum is correct.