Tax Agency: Frequently Asked Questions. General issues

In the "Special Regime Code or Importance" field for Issued Invoices Record Books the value 05 is entered.

Liable and non-exempt transactions should be classified as such, with the code "S1". The tax base (margin), rate and passed-on rate fields are mandatory. The transferred quota field must be equal to the taxable base for the type. The “total invoice amount” must also be stated.

In the case of exempt transactions, in cases where the exemption code is identified, the code “E6” will be entered. The total amount of the consideration will be entered in the fields “total invoice amount” and “exempt tax base”.

In the event that the invoice issued refers to both special and general regime operations, both keys (01 and 05) will be reported, indicating key 05 as the first key and recording the tax base, type and rate fields for both operations. The total amount field will contain the amount corresponding to all operations.
It should be noted that if the margin is negative, the tax base will be zero.

In the "Special Regime Code or Importance" field for Received Invoices Record Books value 05 is entered. 

In transactions carried out within the TAI, the gross tax base will be entered as zero and the total compensation will be entered as total amount of the invoice. It will not be mandatory to declare an amount in the fields "Tax Rate" and "Input Tax", while the “Amount deductible” will be sent with zero. 

If later you opt for the General regime, it will be recorded as a registry rectification (A1), with assigned code 01 and informing the fields "tax base" and "input tax" and "amount deductible".

Travel agencies shall enter separately in the Invoices Issued book under special regime code "09" all operations entailing rendering services on behalf of a third party (carriage of passengers and their luggage, accommodation, restaurant service, leasing of short-term transport, museum admissions and travel insurance, inter alia).

In the case of services rendered on behalf of third parties, the "Total invoice amount" should be stated, with a gross tax base of zero and the tax payable left blank.

Mediation services should be recorded detailing the gross tax base and the tax amount charged.

Example:

Amount of services provided in the name and on behalf of others (VAT included) = 2,000 euros
Amount of mediation services (VAT included) = 1,210 euros

Record operation type 09:

Tax base = 1,000 euros
Rate = 21%
Output VAT amount = 210
Total invoice amount = 3,210

This information shall be provided annually, such as with other important tax Operations during the first thirty days of the month of January following the fiscal year to which they correspond, grouped together according to each of the individuals or entities with whom these operations were carried out.

The field 'Special regime or Related Code', in the Record book of Invoices Received, will be allocated the value 01.

For operations carried out fully in the territory where the tax is applicable, for which the special regime for travel agents is applied, the gross tax base will be zero, and the total amount of the invoice will be the total amount of the compensation. It is not necessary to allocate an amount in the fields 'Tax Rate' and 'VAT Payments Made', when the 'Deductible amount' is zero.

For operations carried out fully in the territory where the tax is applicable, for which the general regime is applied, the gross tax base, the VAT payments made and the deductible amount must be broken down.

These adjustments are intended to record the difference between the actual gross margin of the travel agency with respect to the estimated gross margin, so that the VAT Record Books reflect the tax base and the VAT accrued to be declared in form 303 for the period. To do this, the travel agency may record one or more adjustments in each settlement period.

As of July 1, 2023, these adjustments must be identified with the invoice type key “AJ” and the value 05 will be recorded in the “Special Regime or Significance Key” field of the Issued Invoices Registry Book.
The breakdown will be at the invoice level, classifying the operation as non-exempt and using the code “S1”.
The invoice number will be indicated by a number assigned by the travel agency that allows for the unique identification of the adjustment, and the issue date will be the date on which it is registered. In order to avoid gaps in the numbering of invoices issued, the adjustment will be recorded using a special series.
It should be noted that the tax base, rate and passed-on rate fields are mandatory. The transferred quota field must be equal to the taxable base for the type. The “total amount” field is optional.

No data will be recorded in the block corresponding to the counterparty.

The deadline for registering the adjustment will be until the 15th of the month following the month in which the circumstance giving rise to the adjustment was noted (discounts and reductions due to volume of purchases or sales, cases of "underemployment" and "extra quotas", price variations conditioned by the evolution of fuel prices or the hotel guarantee system, among others).

Example 1. In July 2023, travel agency “A” sells 50 three-day trips to Seville.

The total amount invoiced to each of the clients is 1,700 euros (VAT included). The services acquired by travel agency “A” to carry out the trip (hotels, coach transportation, tickets to museums, etc.) amounted to 1,000 euros, VAT included, of which it received an invoice for 330 euros this month. VAT included, corresponds to two days of accommodation at hotel “B”.

· Travel agency “A” must register in the LRFR the invoice received from hotel “B” for the accommodation of 50 tourists for two days, indicating: (see FAQ 9.2)

Total amount: 16,500 (50 x 330)
Regime code: 05.
Tax rate: not completed
Taxable base: 0
Supported quota: unfilled.
Deductible fee: 0

· “A” shall:

1. Determine the taxable base of the trips sold:

BI= (P. vta – P adq)/ 1.21

BI per traveler = (1,700-1,000)/ 1.21 = 578.51 euros

2. Calculate the VAT charged on trips sold:

Output VAT: BI x Type
VAT charged per traveler: 578.51 x 0.21 = 121.48

3. Register each of the 50 invoices issued in the LRFE, indicating:

Total amount:1,700.
Regime key: 05
Type of operation: S1
Type: 21
Taxable base: 578.51
Share passed on: 121.48

In the month of October, hotel “B” grants travel agency “A” a discount of 25 euros, VAT included, for each of the rooms purchased for trips to Seville and sold in January.

· “B” will issue to “A” a corrective invoice with the following breakdown:

Total discount amount: 50 tourists x 2 days x 25 euros/day = -2,500 (VAT included)

Type: 21
Taxable base: -2.272
Share: -228 euros.

· “A” must record in the LRFR the corrective invoice received from B, indicating:

Total amount: -2.500
Regime code: 05.
Tax rate: not completed
Taxable base: 0
Supported quota: unfilled.
Deductible fee: 0

· “A” should not issue any corrective invoice since there has been no change in the sales amount.

· As a result of the discount received, there is an increase in the tax base and accrued rate for each of the trips sold in January:

Increase in tax base: 50/1.21= 41.32 euros
Increase in rate: 41.32 x 0.21 = 8.68.

· “A” must record in the LRFE the increase in base and rate resulting from the discount:

Tax year: 2023
Period: 10
Issuer invoice number: assigned by “A” (must allow unique identification of the adjustment and indicate specific series)
Issue date: date on which you make the registration (at the latest June 15, 2023)
Counterparty block: unfilled.
Date of operation: unfilled.
Invoice type: AJ
Special regime code.: 05
Taxable/non-exempt type: S1
Tax rate: 21.
Taxable base: 2,066 (50 x 41.32)
Share passed on: 434 (50 x 8.68).

Example 2. Travel agency “A” sells “X” a three-day trip to Seville in July. The total amount invoiced by “A” amounts to 1,700 euros.

The services acquired by “A” to carry out the trip amount to 1,200 euros, VAT included.

· “A” shall:

1. Determine the BI of the trip sold:

BI= (P. vta – P adq)/ 1.21

BI = (1700-1200)/ 1.21= 413.22 euros

2. Calculate the VAT charged on the trip sold:

Output VAT: BI x Type
Output VAT: 413.22 x 0.21 = 86.78

3. Register the invoice issued in the LRFE, indicating:

Total amount:1,700.
Regime key: 05
Type of operation: S1
Type: 21
Taxable base: 413.22
Share passed on: 86.78

In the month of October, “A” grants “X” a discount totaling 100 euros.

“A” must issue a corrective invoice since there has been a change in the sales amount.

· As a result of the discount, there is a reduction in the tax base and accrued rate:

Reduction of tax base: 100/1.21= 82.64
Quota minority: 82.64 x 0.21 = 17.36

· “A” must issue a corrective invoice to “X” for the amount of -100.

· “A” must register in the LRFE the corrective invoice issued:

Total amount:-100.
Regime key: 05
Type of operation: S1
Type: 21
Taxable base: -82.64
Share passed on: - 17.36

· No adjustment is required to be recorded in the LRFE.