Tax Agency: Frequently Asked Questions. General issues
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In the "Special Regime Code or Importance" field for Issued Invoices Record Books the value 05 is entered.
Liable and non-exempt transactions should be classified as such, with the code "S1". The tax base (margin), rate and passed-on tax fields are mandatory. The passed-on tax field must be equal to the tax base for the type. Likewise, the “total amount of the invoice” must be entered.
If these are exempt operations, in cases where the exemption code is identified, the code “E6” will be entered. The total amount of the consideration will be noted in the “total amount of the invoice” and “exempt tax base” fields.
In the event that the invoice issued refers to both operations under the special and general regime, both codes (01 and 05) will be reported, indicating code 05 as the first code and recording the tax base, type and passed-on quota fields. both operations. In the total amount field, the amount corresponding to all the operations will be entered.
It should be taken into account that if the margin is negative, the tax base will be zero.
In the "Special Regime Code or Importance" field for Received Invoices Record Books value 05 is entered.
In transactions carried out within the TAI, the gross tax base will be entered as zero and the total compensation will be entered as total amount of the invoice. It will not be mandatory to declare an amount in the fields "Tax Rate" and "Input Tax", while the “Amount deductible” will be sent with zero.
If later you opt for the General regime, it will be recorded as a registry rectification (A1), with assigned code 01 and informing the fields "tax base" and "input tax" and "amount deductible".
Travel agencies shall enter separately in the Invoices Issued book under special regime code "09" all operations entailing rendering services on behalf of a third party (carriage of passengers and their luggage, accommodation, restaurant service, leasing of short-term transport, museum admissions and travel insurance, inter alia).
In the case of services rendered on behalf of third parties, the "Total invoice amount" should be stated, with a gross tax base of zero and the tax payable left blank.
Mediation services should be recorded detailing the gross tax base and the tax amount charged.
Example:
Amount of services provided in the name and on behalf of others (VAT included) = 2,000 euros
Amount of mediation services (VAT included) = 1,210 euros
Operation type record 09:
Tax base = 1,000 euros
Rate = 21%
Output VAT amount = 210
Total invoice amount = 3,210
This information shall be provided annually, such as with other important tax Operations during the first thirty days of the month of January following the fiscal year to which they correspond, grouped together according to each of the individuals or entities with whom these operations were carried out.
The field 'Special regime or Related Code', in the Record book of Invoices Received, will be allocated the value 01.
For operations carried out fully in the territory where the tax is applicable, for which the special regime for travel agents is applied, the gross tax base will be zero, and the total amount of the invoice will be the total amount of the compensation. It is not necessary to allocate an amount in the fields 'Tax Rate' and 'VAT Payments Made', when the 'Deductible amount' is zero.
For operations carried out fully in the territory where the tax is applicable, for which the general regime is applied, the gross tax base, the VAT payments made and the deductible amount must be broken down.
These adjustments are intended to record the difference between the actual gross margin of the travel agency with respect to the estimated gross margin, so that the VAT Record Books reflect the tax base and the VAT accrued to be declared in form 303 for the period. To do this, the travel agency may register one or more adjustments in each settlement period.
As of July 1, 2023, these adjustments must be identified with the invoice type key “AJ” and the value 05 will be entered in the “Special Regime or Transcendence Key” field of the Record Book of Invoices issued.
The breakdown will be at invoice level, classifying the operation as non-exempt subject and using the code “S1”.
The invoice number will be a number assigned by the travel agency that allows the univocal identification of the adjustment and the date of issue will be the date on which it is registered. In order not to cause jumps in the numbering of issued invoices, the adjustment will be recorded using a special series.
It must be taken into account that the tax base, type and passed-on tax fields are mandatory. The passed-on tax field must be equal to the tax base for the type. The “total amount” field is optional.
No data will be entered in the block corresponding to the counterparty.
The deadline to register the adjustment will be until the 15th of the month following the month in which the circumstance that gives rise to the regularization has been noticed (discounts and rebates due to the volume of purchases or sales, cases of "underemployment" and "extra quotas", variations of prices conditioned to the evolution of fuel prices or the hotel guarantee system, among others).
Example 1. In the month of July 2023, travel agency “A” sells 50 trips to Seville lasting three days.
The total amount invoiced to each of the clients is 1,700 euros (VAT included). The services acquired by travel agency “A” to carry out the trip (hotels, coach transportation, tickets to museums, etc.) amounted to 1,000 euros, VAT included, of which it received an invoice for 330 euros this month. VAT included, corresponds to two days of accommodation at hotel “B”.
· The travel agency “A” must register in the LRFR the invoice received from hotel “B” for the accommodation of 50 tourists for two days, indicating: (see FAQ 9.2)
Total amount:16,500 (50 x 330)
Regime key: 05.
Tax rate: not completed
Taxable base:0
Supported fee: unfilled.
Deductible fee: 0
· “A” must:
1. Determine the tax base of the trips sold:
BI= (P. round – P adq)/ 1.21
BI per traveler = (1,700-1,000)/ 1.21 = 578.51 euros
2. Calculate the VAT charged on trips sold:
Output VAT: BI x Type
VAT charged per traveler: 578.51 x 0.21= 121.48
3. Register in the LRFE each of the 50 invoices issued, indicating:
Total amount: 1,700.
Regime key: 05
Operation type: S1
Type: 21
Tax base: 578.51
Passed-on fee: 121.48
In the month of October, hotel “B” grants the travel agency “A” a discount of 25 euros, VAT included, for each of the rooms purchased for trips to Seville and sold in January.
· “B” will issue “A” a corrective invoice with the following breakdown:
Total discount amount: 50 tourists x 2 days x 25 euros/day = -2,500 (VAT included)
Type: 21
Tax base: -2.272
Share: -228 euros.
· “A” must register in the LRFR the corrective invoice received from B, indicating:
Total amount: -2,500
Regime key: 05.
Tax rate: not completed
Taxable base:0
Supported fee: unfilled.
Deductible fee: 0
· “A” should not issue any corrective invoice since there has been no change in the sales amount.
· As a consequence of the discount received, there is an increase in the tax base and fee accrued for each of the trips sold in January:
Increase in tax base: 50/1.21= 41.32 euros
Fee increase: 41.32 x 0.21= 8.68.
· “A” must note in the LRFE the increase in base and fee derived from the discount:
Tax year: 2023
Period: 10
Issuer invoice number: assigned by “A” (must allow unique identification of the setting and indicate specific series)
Issue date: date on which you register (at most June 15, 2023)
Counterparty block: unfilled.
Date of operation: unfilled.
Invoice type: AJ
Special regime key.: 05
Subject/non-exempt type: S1
Tax rate: 21.
Taxable base: 2,066 (50 x 41.32)
Passed-on fee: 434 (50 x 8.68).
Example 2. Travel agency “A” sells “X” a three-day trip to Seville in July. The total amount invoiced by “A” amounts to 1,700 euros.
The services acquired by “A” to carry out the trip amount to 1,200 euros, VAT included.
· “A” must:
1. Determine the BI of the trip sold:
BI= (P. round – P adq)/ 1.21
BI = (1700-1200)/ 1.21= 413.22 euros
2. Calculate the VAT charged on the trip sold:
Output VAT: BI x Type
Output VAT: 413.22 x 0.21= 86.78
3. Register the invoice issued in the LRFE, indicating:
Total amount: 1,700.
Regime key: 05
Operation type: S1
Type: 21
Tax base: 413.22
Passed-on fee: 86.78
In the month of October, “A” grants “X” a discount for a total amount of 100 euros.
“A” must issue a corrective invoice since there has been a change in the sales amount.
· As a consequence of the discount, there is a reduction in the tax base and accrued tax:
Taxable base reduction: 100/1.21= 82.64
Quota minority: 82.64 x 0.21= 17.36
· “A” must issue “X” a corrective invoice for an amount of -100.
· “A” must register the corrective invoice issued in the LRFE:
Total amount:-100.
Regime key: 05
Operation type: S1
Type: 21
Tax base: -82.64
Passed-on fee: - 17.36
· The registration of any adjustment in the LRFE is not appropriate.