FAQs

They shall be recorded under operation code "07".

In addition, the following columns should be entered at the time of receipts/payments in respect of transactions subject to the ECTR:

Collections:date of collection, paid amounts, means of collection used, bank account or means of collection used.

Payments:payment date, paid amounts, used means of payment, bank account or means of payment used.

The average payment/charge will be made with one of the following:

01:Transfer

02:Check

03:Not collected/payable (deadline for accrual 31-12 of the year following the year of the transaction date / forced accrual in bankruptcy)

04:Other methods of collection/payment

05:Direct debit.

If there are multiple payments, a line is recorded for each payment.

On 31 December of the year after the transaction, as this is the accrual date.The subsequent payments received will not generate any account entry.

In the "Payment/Collection Method" column, the value to be entered is 03.

On 31 December of the year after the transaction, as this is the accrual date.The subsequent payments made will not generate any account entry.

In the "Payment/Collection Method" column, the value to be entered is 03.

Yes, taking into account the general accrual basis, without prejudice to collection data requirements.

The invoice issued on 1 April 20XX shall be registered in the Register of Issued Invoices under the operation code "07".

Once collected, the information must be provided in the register of invoices issued for this collection, indicating, in addition to the common data ("Date of issue", Invoice identification, "NIF Recipient", "Recipient name" and "Transaction key"), the group of columns called "Collection":date of collection, paid amounts, means of collection used, bank account or means of collection used.

When the invoice has been identified in a financial year/period, it is not necessary to re-register it for subsequent receipts/payments in that financial year/period.

The example shows the invoice registered in Q2 dated 01/04/2022, so when registering the incoming payment dated 11/06/2022 as it is within the same period, it is only necessary to identify the common invoice data and the amounts of the corresponding incoming payments.

If the receipts occur in a different year/period than the year/period of the original invoice record, the invoice to which the receipts/payments are linked needs to be fully re-identified.

In the example, if the invoice has not been collected in full in 2022 and a collection occurs in Q1 2023, the taxpayer must record the following in that period:

The register of receipts and payments must be accompanied by the register of the invoice to which they are linked where appropriate (the original invoice to which the receipts/payments occurring during the year are linked must be reflected in the register, which is unique for each year).

Example 1

For example, let's see how to record in the register of invoices issued in 2023 an invoice issued in 4Q/2022 with receipts in 2022 for an amount of 710 and in 1Q/2023 for an amount of 500, bearing in mind that in the 2023 register books it is necessary to record the source invoices for which there have been receipts and payments in that year.

Thus, the 2022 Register Book should show this content:

And the 2023 Register Book should show this content:

Effects on personal income tax:

Given that the "Compulsory income" should not include the amount of VAT charged, the amount of the VAT Base Taxable Amount corresponding to the collection made should be entered.

In the above example, the calculation has been made as follows:

Collection dated 15/11/2022:

Taxable Income = Taxable Base * (Amount Collected/Total Invoice) = 1000.00 * (710.00/1210.00) = 586.58

Collection dated 28/01/2023:

Taxable Income = Taxable Base * (Amount Collected/Total Invoice) = 1000.00 * (500.00/1210.00) = 413.22

When entering in the column "Concept of Income" = "I01" (Operating Income), the amount to be transferred to the corresponding box "Operating Income" of Form 100 will be the amount that the taxpayer has entered in the column "Computable Income":

• In form 100 corresponding to Personal Income Tax for 2022:413.22
• In form 100 corresponding to Personal Income Tax for 2023:586.78

VAT effects:

The calculation made by the system to transfer to form 303 of the period to which the collection corresponds, the part of the Taxable Base and the VAT Reimbursed Quota corresponding to the collection made is the same as that indicated for Personal Income Tax.These calculations do not have to be transferred to the Register Book, they are only detailed for the understanding of the amounts that are transferred by the system to form 303.Specifically:

Box "Taxable Base" of the 21% rate of the form 303 of the 4Q of 2022:

BI at 21% = Taxable Base at 21% * (Collection Amount/Total Invoice) = 1000.00 * (710.00/1210.00) = 586.58

Box "Quota" of the 21% rate on form 303 for Q4 2022:

Fee at 21% = Fee at 21% * (Collection Amount/Total Invoice) = 210.00 * (710.00/1210.00) = 123.22

(Note that 586.78 + 123.22 = 710.00, the amount of the levy received on 15/11/2022)

Box "Taxable Base" of the 21% rate on form 303 for Q1 2023:

BI at 21% = Taxable Base at 21% * (Collection Amount/Total Invoice) = 1000.00 * (500/1210.00) = 413.22

Box "Quota" of the 21% rate on form 303 for Q1 2023:

Fee at 21% = Fee at 21% * (Collection Amount/Total Invoice) = 210.00 * (500.00/1210.00) = 86.78

(Note that 413.22 + 86.78 = 500.00, the amount of the levy received on 28/01/2023)

When registering an invoice corresponding to a transaction subject to the Special Cash Regime with more than one collection line, it should be taken into account that in "Financial Year" and "Period" the value corresponding to the "Date" of Collection of each line should be entered.

Example 2

Let us now assume an invoice issued at the time of the transaction on 1-8-2022 with 2 VAT rates and 3 receipts (1-11-2022, 10-2-2023 and 15-10-2023).

To be recorded in the 2022 Register Book with the following lines:

• 2 lines with 2022-3T corresponding to the 2 VAT rates of the date of operation 1-8-2022.
• 1 line with 2022-4T corresponding to the charge of 1-11-2022.

The Register Book in 3Q 2022 should show this content:

The Register Book in 4Q 2022 should show this content:

To be recorded in the 2023 Register Book with the following lines:

• 2 lines with 2022-3T corresponding to the 2 VAT rates of the date of operation 1-8-2022.
• 1 line with 2023-1T corresponding to the collection of 10-02-2023.
• 1 line with 2023-4T corresponding to the collection of 15-10-2023.

The Q1 2023 Register should show this content:

The 4Q 2023 Register should show this content:

Effects on personal income tax:

Given that the "Compulsory income" should not include the amount of VAT charged, the amount of the total Taxable VAT base corresponding to the collection made should be entered.In cases of more than one VAT rate, both the sum of the Taxable Bases of each rate (1000,00+500,00) and the sum of the Total Invoices of each VAT rate (1210,00+550,00) must be taken into account.

In the example, this calculation has been carried out as follows:

Collection dated 01/11/2022:

Computable Income = ∑ Taxable Base * (Collection Amount/∑ Total Invoice) = 1500.00 * 710.00/1760.00= 605.11

Collection dated 10/02/2023:

Computable Income = ∑ Taxable Base * (Collection Amount/∑ Total Invoice) = 1500.00 * 600.00/1760.00= 511.36

Collection dated 15/10/2023:

Computable Income = ∑ Taxable Base * (Collection Amount/∑ Total Invoice) = 1500.00 * 450.00/1760.00= 383.52

When entering in the column "Concept of Income" = "I01" (Operating Income), the amount to be transferred to the corresponding box "Operating Income" of Form 100 will be the amount that the taxpayer has entered in the column "Computable Income":

• In form 100 corresponding to Personal Income Tax for 2022:605.11
• In form 100 corresponding to Personal Income Tax for 2023:894,88 (511,36+383,52)

VAT effects:

The calculation performed by the system to transfer to form 303 of the period to which the collection corresponds, the part of the Taxable Base of each rate and of the VAT Reportable Quota of each rate corresponding to the collection made is analogous to that indicated for Personal Income Tax, but in this case, the Taxable Base of each rate is taken into account.Specifically, calculations are shown for Q4 2022 model 303 (for Q1 and Q4 2023 only the amount of the collection would have to be changed in the equation):

Box "Taxable Base" of the 21% rate of the form 303 of the 4Q of 2022:

BI at 21% = Taxable Base at 21% * (Chargeable Amount/∑ Total Invoice) = 1000.00 * 710.00/1760.00= 403.41

Box "Quota" of the 21% rate on form 303 for Q4 2022:

Fee at 21% = Fee at 21% * (Charge Amount/∑ Total Invoice) = 210.00 * 710.00/1760.00= 84.72

Box "Taxable Base" of the 10% rate of the form 303 of the 4Q of 2022:

BI at 10% = Taxable Base at 10% * (Chargeable Amount/∑ Total Invoice) = 500.00 * 710.00/1760.00= 201.70

Box "Quota" of the 10% rate on form 303 for Q4 2022

:

Fee at 10% = Fee at 10% * (Amount Collected/∑ Total Invoice) = 50.00 * 710.00/1760.00= 20.17

(Note that 403.41+84.72+201.70+20.17 = 710.00, the amount of the collection received on 01/11/2021)

In personal income tax:

The detailed explanation in the answer to question 6 is fully applicable to this case.

In VAT:

At example 1:

The amounts to be transferred by the system to form 303 of 4Q of 2022 will be:

• Box "Taxable Base" of the 21% rate:1000.00
• Box "Quota" of the 21% rate:210.00

Collections received have no effect on form 303.

At example 2:

The amounts that are transferred by the system to form 303 of 3Q of 2023 will be:

• Box "Taxable Base" of the 21% rate:1000.00
• Box "Quota" of the 21% rate:210.00
• Box "Taxable Base" of the 10% rate:500.00
• Box "Quota" of the 10% rate:50.00

Collections received have no effect on form 303.

NOTE:The "Operation key" to be entered must be "01".

Example 1:

The Register Book in 4Q 2022 should show this content:

The logbook in Q1 2023 should show this content:

Effects on personal income tax:

As the "Compulsory income" should not include the amount of output VAT, the amount of the VAT Base Taxable Amount at the time the transaction has accrued should be entered.

When entering in the column "Concept of Income" = "I01" (Operating Income), the amount to be transferred to the corresponding box "Operating Income" of Form 100 will be the amount that the taxpayer has entered in the column "Computable Income":

• In form 100 corresponding to Personal Income Tax for 2022:1000.00
• In form 100 corresponding to Personal Income Tax for 2023:0.00

VAT effects:

The detailed explanation in the answer to question 6 regarding the transfer of amounts to form 303 is fully applicable to this case.

Example 2:

The 3Q 2022 Register should show this content:

The 4Q 2022 Register should show this content:

The Q1 2023 Register should show this content:

The 4Q 2023 Register should show this content:

Effects on personal income tax:

As the "Compulsory income" should not include the amount of output VAT, the amount of the VAT Base Taxable Amount at the time the transaction has accrued should be entered.

In this example:

When entering in the column "Concept of Income" = "I01" (Operating Income), the amount to be transferred to the corresponding box "Operating Income" of Form 100 will be the sum of the amounts that the taxpayer has entered in the column "Computable Income":

• In form 100 corresponding to Personal Income Tax for 2022:1500,00 (1000,00+500,00)
• In form 100 corresponding to Personal Income Tax for 2023:0.00

VAT effects:

The detailed explanation in the answer to question 6 regarding the transfer of amounts to form 303 is fully applicable to this case.

Example 1

The 4Q 2022 Register should show this content:

The Q1 2023 Register should show this content:

Effects on personal income tax:

As the taxpayer is under the Special Regime for the equivalence surcharge, the "Computable Income" will include, in addition to the amount of the VAT Taxable Base (Income Concept:"I01"), the amount corresponding to the VAT charged (Receipt Item "I05"), corresponding to the collection received.

In the above example, the calculation has been made as follows:

Collection dated 15/11/2022:

Computable Income I01 = Taxable Base * (Amount Collected/Total Invoice) = 1000.00 * (710.00/1210.00) = 586.78

Computable Income I05 = VAT Fee * (Collection Amount/Total Invoice) = 210.00 * (710.00/1210.00) = 123.22

Collection dated 28/01/2023:

Computable Income I01 = Taxable Base * (Amount Collected/Total Invoice) = 1000.00 * (500.00/1210.00) = 413.22

Computable Income I05 = VAT Fee * (Collection Amount/Total Invoice) = 210.00 * (500.00/1210.00) = 86.78

When entering in the column "Concept of Income" = "I01" and "I05", the amounts to be transferred to the boxes "Operating Income" and "Accrued VAT", respectively, of Form 100 will be the amounts that the taxpayer has entered in the column "Computable Income":

In form 100 corresponding to Personal Income Tax for 2022:

• To the box "Operating income":586,78 (that of concept "I01")
• To the 'VAT due' box:123.22 (that of concept "I05")

In form 100 corresponding to Personal Income Tax for 2023:

• To the box "Operating income":413,22 (that of concept "I01")
• To the 'VAT due' box:86,78 (that of concept "I05")

VAT effects:

No impact.

Example 2

The 3Q 2022 Register should show this content:

The 4Q 2022 Register should show this content:

The Q1 2023 Register should show this content:

The 4Q 2023 Register should show this content:

Effects on personal income tax:

As the taxpayer is under the special equivalence surcharge system and has more than one VAT rate, the amount of the sum of the Taxable Bases of each rate (Income Concept) must be taken into account in the "Calculable Income":"I01"), the amount of the sum of the output VAT payments (Income Item "I05") and the sum of the Total Invoice for each type of VAT, corresponding to the collection received.

In the above example, the calculation has been made as follows:

Collection dated 01/11/2022:

Computable Income I01= ∑ Taxable Base * (Collection Amount/∑ Total Invoice) = 1500,00 * 710,00/1760,00= 605,11

Computable Income I05= ∑ VAT Fee * (Collection Amount/∑ Total Invoice) = 260.00 * 710.00/1760.00= 104.89

Collection dated 10/02/2023:

Computable Income I01= ∑ Taxable Base * (Collection Amount/∑ Total Invoice) = 1500,00 * 600,00/1760,00= 511,36

Computable Income I05= ∑ VAT Fee * (Collection Amount/∑ Total Invoice) = 260.00 * 600.00/1760.00= 88.64

Collection dated 15/10/2023:

Computable Income I01= ∑ Taxable Base * (Collection Amount/∑ Total Invoice) = 1500,00 * 450,00/1760,00= 383,52

Computable Income I05= ∑ VAT Fee * (Collection Amount/∑ Total Invoice) = 260.00 * 450.00/1760.00= 66.48

When entering in the column "Concept of Income" = "I01" and "I05", the amounts to be transferred to the boxes "Operating Income" and "Accrued VAT", respectively, of Form 100 will be the amounts that the taxpayer has entered in the column "Computable Income":

In form 100 corresponding to Personal Income Tax for 2022:

• To the box "Operating income":605,11 (that of concept "I01")
• To the 'VAT due' box:104.89 (that of concept "I05")

In form 100 corresponding to Personal Income Tax for 2023:

• To the box "Operating income":894,88 (that of items "I01", "I01", "I01", "I01", "I01", "I01"):511,36+383,52)
• To the 'VAT due' box:155.12 (that of the items "I05":88,64+66,48)

VAT effects:

No impact.