Frequently asked questions for Local Entities
Skip information indexConsultation of invoices
From the option "Invoice Consultation of Local Entities" Local Entities are allowed to both manage (register invoices) and recover information from the data previously provided to the supplier payment platform .
The query application allows you to filter searches. It is recommended to use the "Clear" option before performing the first search, to avoid retaining unwanted filters from previous searches.
-
To access "Invoice Detail" you must click on the "Invoice ID" field.
-
It is possible to configure which columns (what information) are displayed in the search results from the options "Show/hide columns" .
In addition, there is the possibility of exporting the invoices that meet the search conditions in a file ##1##CSV ##1##(which includes all the information of said invoices) from "Download Invoices" .
Through the invoice consultation, you can access the details of each invoice by clicking on the "Invoice ID" field.
Yes. From the link "Download all Invoices" located in the top menu of the invoice consultation screen. Each entity will see the invoices that have been provided to the platform.
It is also possible to download a file with invoice data resulting from a search through the button " Download Invoices ", located next to the buttons " Search " and " Clear ".
From the button "Details of movements" all the states and situations that the invoice has gone through since it was registered are displayed.
It is located at the bottom of the detail of each invoice (which has been accessed from the invoice consultation).
There is no possibility of carrying out a mass query of the details of invoice movements.
The detailed consultation of movements must be carried out individually, accessing each of the invoices whose history you want to consult.
The invoice status is the internal value, relative to the processing of the invoice. It includes the possible values that an invoice can take during its processing process. It is independent of the invoice status. The possible statuses of an invoice are:
-
Activates . Initially, all invoices that are added to the platform are in this state. In order to carry out any management or processing, an invoice must be in the "Active" status. Only invoices that are active can be sent to ICO .
-
Overridden . Local entities can put an invoice in this status for the reasons they consider appropriate: wrong invoice, duplicate invoice, etc. From this status, an invoice cannot be sent to ICO .
-
Canceled already paid . It is a particular case of the "Cancelled" status, but in which the exact reason why the invoice was canceled is known.
-
Sent ICO . All invoices that are sent to ICO are in the status "Sent ICO ". Only invoices that are active and for which the supplier has clearly accepted payment of the invoice can move to the "Sent ICO " status.
-
Rejected ICO : Invoices sent to ICO may be rejected by this body for different reasons. And they will go to the status "Rejected ICO ".
The status of the invoice reflects the supplier's position on said invoice, indicating whether the invoice is pending acceptance by the supplier or whether it has expressed its acceptance.
The values that the situation may take are:
-
Pending acceptance . Situation in which the invoice is found when it has been incorporated into the system or when the supplier has determined the manifest acceptance of the invoice and in a subsequent step decides to cancel said acceptance.
-
Manifested acceptance. Starting from the above situation, the supplier can accept an invoice through the platform's invoice acceptance functionality.