Frequently asked questions for Local Entities
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Check that the file . CSV contains the header with all its fields.
If you have the file constructed this way, it is most likely that the file is not being processed correctly due to poorly encoded characters.
Therefore, it is very important that you perform the following steps:
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Go again to "Mass actions", "Mass registration/modification of invoices" .
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Select the type of operation " High" .
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Click “ Choose File” and select the correct CSV file.
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Click "click here" (to correct any characters that were not correctly encoded: ´, ª, º, etc.) . If these types of characters exist, the file may not be processed correctly and you may receive an error.
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Once this is done, try "Send" . However, before "Send" you can use the " Only validate" option to check if errors have been detected in the file and proceed to correct them before making the presentation.
After submitting, a summary should appear with the results: how many invoices have been processed, how many contain errors (it is reported which ones they are) and how many have been submitted.
When downloading query files in csv (comma delimited) format, if they are opened specifically with Notepad (rather than Excel) or any other text editor that does not "template" the information, you can check that the data is downloaded correctly, just as it was sent.
However, when opening them in Excel, certain transformations are performed automatically that can cause problems if the same file is reused to be sent later.
To correct this behavior, simply change the column format to a "Number" type format without decimals. This prevents the scientific notation from being displayed and prevents it from being generated correctly when you save the CSV again.
This error appears when trying to identify yourself with an electronic certificate that is not enabled to carry out the procedure. Only those entities included in one of the regimes established by the Agreement of the Government Delegated Commission for Economic Affairs of February 6, 2023, or persons authorized by these entities, will be able to access the 2023 Supplier Payment Platform.
The list of Local Entities included in the 2023 Supplier Payment Procedure is published on the Institutional Portal of the Ministry of Finance and Public Function.
Access must be done with:
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Electronic certificate of representative of a legal entity. The NIF of the legal entity must correspond to the NIF of a main entity.
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Certificate of natural person. It needs to be empowered by the main entity.
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Public employee certificate. The certificate must have the NIF of the main entity and, in addition, it needs to be authorized by the main entity.
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Cl@ve. It will be necessary to have a power of attorney prior to the procedure that allows this procedure to be carried out on behalf of a certain local entity.
The power of attorney necessary for a third party to access invoice management is ZZ391 - Invoice Management of Local Entities ( ACDGAE of 06-02-23). This power must be granted by the main entity.
In the Electronic Office it is possible to check if said power of attorney is available. From "All procedures", "Other services", "Power of attorney", "Power of attorney to carry out tax procedures and actions online", " Consultation, confirmation and renunciation of powers received" .
If the proxy exists then it should appear in that query.
Once it has been verified that the power of attorney exists, the representatives may act with their certificate indicating that they act as a representative by accessing "Invoice Management for Local Entities" (after entering the NIF and the company name of the Entity).
Once this is done, you should no longer get the "Restricted access" error.