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For the electronic filing of "Form 189.Information Return.Securities, insurance and income.Annual tax return", the option per file can be used.
Since records with errors or that are not identified will not be accepted for submission, it is advisable not to postpone submissions and to allow sufficient time to correct incorrect records.Furthermore, to avoid identification errors, it is recommended that you first purge each company's taxpayer census using the Tax Identification Service
Identify yourself with digital signature (electronic certificate or DNIe).If the taxpayer does not have an electronic certificate, the person filing must be authorised to file returns on behalf of third parties, either by being registered as a social partner or by being authorised to do so.
For electronic filing, it is necessary to have a file with the tax return you will send, with the data adjusted to the Registry Design corresponding to the form.For the financial year 2020, we recommend that you consult the notice on form 189 found in the "Information" section, which indicates that positions 146 to 161 of the type 2 records must be completed in BLANK.
Once identified, fill in the NIF of the filing taxpayer and make sure that 189 and 2020 are selected in the "Form" and "Year" fields, respectively.To send a file, click "Read File", then "Browse..."to select the file.From the “Recover” option you can reload the last file validated by the application for that form, financial year and NIF.
The name or business name of the taxpayer, NIF and form/year shall be reported;click on "Validate" to start the file validation.
During the sending, two progress bars will appear informing the validation percentage of both the file and the records.
Once the sending and validation of the file is completed, a summary of the result will be displayed;note that validation does not imply filing of the return.If the file is completely correct, you will be able to file the complete return.Click "Submit correct records", check the "OK" box and click “Sign and send".
You will obtain the corresponding filing receipt in an embedded PDF, which you can save and print, showing the filing information (registration entry number, Secure Verification Code, receipt number, day and time of filing and presenter data).You can download and save the PDF document.
In the event that incorrect records are found, the breakdown of correct and incorrect records shall be included.
From that moment on, the presenter will have three options:
Submitting correct records
Click on the “Submit correct records” button, in the next window check the “OK” box and click “Sign and Send”.
You will obtain the corresponding filing receipt in an embedded PDF, which you can save and print, showing the filing information (registration entry number, Secure Verification Code, receipt number, day and time of filing and presenter data).You can download and save the PDF document on your computer.
If any of the records have not been submitted because they are incorrect, once the errors have been corrected, the corresponding complementary return must be submitted for the rest of the records.
Download incorrect records
A file will be downloaded with the registry design format in force with the total number of incorrect records.
Click on "Download incorrect records", you can open or save the file on your computer.
The downloaded file shall include, in the type-1 record, its own identification number as a supplementary return with the letter ‘C’ and the supporting number of the original validated return.
Download error messages
From this button you can recover a file with the detail of the errors;this is a text file containing a detail of the error for each incorrect Type-2 record.
Click on “Download error messages” and you can either open the file or save it to your computer.
The file will show the record of each type-2 error detail, with the line number of the original file and, at the end of each line, a description of the error presented by the record (it consists of a code and an error).
If the file has more than 1 million errors/records the file will be compressed in ZIP format.