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Form 345 Filing by Form
Form 345 is filed using a form for tax returns of less than 40,000 records and allows identification with both a certificate and an electronic DNI and Cl@ve. For larger files, you must use the file to file the file.
The web form will only allow the correct records of a tax return in which errors have been detected. You can then return to the tax return, make the changes, registrations or cancellations of corresponding records and file a new notification, which will cancel the previous one.
We recommend that you clean up the list of recipients before filing the tax return using the Tax Identification service to avoid identification errors. To do this, you can use the option available on the website: "Verification of a third-party Tax ID for census purposes" in "Help services," Tax identification "in the section" Informative tax returns campaign 2022. " You will also find this option in the procedures for form 030 in "Censuses, NIF and tax address" in the "Information and administrative procedures" section.
If you are going to use an electronic certificate or DNI, click on the link "Access with certificate or electronic DNI and, if you are going to use Cl@ve, enter the DNI or NIE in the corresponding field and the contrast data.
To view all parts of the form correctly, before logging in, check the zoom and font size set in the browser (once the return has been filed, you can zoom in and the size of the previous letter).
In Microsoft Edge, access the three horizontal points located in the upper right corner, in zoom, select 100% with the signs "+" and "-." Go back to the three horizontal points to enter "Settings," select "Appearance" and "Sources," Size of source "select" Medium (recommended). "
In Google Chrome, go to "Settings" (from the three vertical points in the top right corner), "Aspect , "Size of source" and select "Medium (recommended)," in "Zoom of page" select 100%. You can also select the zoom at 100% from "Close/Remove."
In Mozilla Firefox, go to the three-striped icon, in "Size" select 100% with the signs "+" and "-," click on "Options," General, "Language and appearance" and in "Typography and colors" select a size lower than the current one, if you do not see the form correctly.
In Safari, go to "Display," Increase "or" Reduce. "
An initial window will appear in which you must enter the declarant's NIF and select one of the three options available:
- Continue: Gives access to the blank form, for online completion and filing. It offers 3 options:
"Load the working session of...": By using this option you can recover the details of a session that you had previously saved.
"Load the tax return filed on...": If you have already filed a tax return for the same Tax ID, form, fiscal year and period, you can recover it and make changes, register or delete records.
"Create a new tax return (if it is filed, it involves deleting all the information previously submitted)": Select this option if you wish to complete the form from the start, without recovering data.
- Import: It allows you to import a file with the Official State Gazette format that has been previously generated and which follows the current registry design. The file may have been obtained from the form itself, exporting the tax return, or with an external program.
Import previous year: The form will automatically load the records of the previous year's tax return that are active on the Tax Agency server for the taxpayer entered. To do this, you must access the form with a certificate, DNIe or Cl@ve from the account holder or an authorised person.
After the initial window, you will access the "declarant's details" section. Fill in the required details, taking into account that the fields marked with an asterisk are mandatory.
The fields in the "Summary of tax return" section are not enabled for completion, since they are calculated automatically according to the data entered in the "Receptors" section.
You can change from one to another from the "Sections" tab at the bottom left. The lower tabs can be displayed or hidden from the "Show/hide information" button at the bottom of the form.
In the section "Declared" you will find a button panel at the top from which you can register, cancel and browse between the records. To register a declaration, click on the "New record" icon identified by a blank sheet with the green "+" sign.
The list of declared records will show the list of all records registered with the information organized in columns.
If you have loaded a tax return filed previously, in the column "Presented on" you will see the date and time when that record was filed. In the "Status" column you can check the correct, incorrect or with notifications to make the corresponding changes, additions or cancellations.
You can access the details of each record by double clicking on the Tax ID or by marking a specific record and clicking on "See the selected transaction."
Once in the details, you can return to the general list by clicking on "Return to the list of transactions."
From the list of declared candidates, you can make queries by establishing filtering criteria. Click "Queries" at the top. In the new window, set the criteria (s) for filtering and click on "Queries."
A new tab will be activated at the bottom called "Query" next to the tabs "Sections" and "Errors" with the results obtained according to the established search criteria.
The information on the record is extended in a single row to the width of the form, so you need to use the horizontal scroll bar to check the rest. However, by double clicking on any of the results, the registration information appears at the top of the form.
To check whether the tax return has been filled in correctly, click on the "Validate" button. The "Errors" tab will be enabled and the codes and descriptions of the detected warnings or errors will be displayed.
Note: The notifications inform you that it is appropriate to review certain information, but do not prevent the presentation or export. Errors, however, require rectification so that the tax return can be exported or filed.
In the event of errors, when you click "Go to Error," the application will be located directly in the box that you must correct. Using the "Download list of errors" option, an XML file will be generated with all the errors detected, which you can open or save on the device.
Finally, if the tax return does not contain errors, you will get the message "There are no errors."
If you want to obtain a draft to review the data before filing the tax return, you have the "Draft" tool that generates a PDF with the tax return, which is not valid for filing. The draft is displayed on the screen and can also be downloaded from the option "click here to download the PDF." Please note that for the correct visualization of the draft, you need a PDF viewer. To return to the tax return from the draft, click on "Return to tax return." To complete a new tax return, select "New tax return."
By using the "Save" option, you can save the details filled in to that time on the server, even if the tax return is not validated (it may contain errors or is incomplete). This way you can leave the form without losing the information. Similarly, if the form is closed after the end of the waiting time due to inactivity, you could recover the data entered until the time of saving.
To retrieve the saved information, log in again to form 345. After indicating the declarant's NIF and clicking on "Continue" in the initial window, the application will detect that there is a previous session saved and the corresponding notification will appear. Click "Continue" to recover the details entered and saved in the previous session. If you wish to start a tax return from the beginning (blank), click on "New tax return."
Note: It is not possible to store more than one statement on the server using the "Save" option. The last saved session will overwrite the previous session.
By clicking on the "Export" button, you will generate a file of the valid tax return for filing, with the format of the published logical design. This option requires that the tax return is validated (it must be complete and not contain errors). The file will have the name NIF and the extension. 345. It will be saved by default in the system's "Downloads" folder or in the default directory in the browser, although you can select another directory.
The file exported (or generated with an external program) can be imported to the form using the "Import" option.
If the tax return already contains data, 2 import options will be offered after selecting the file:
- A. Delete all the recipient records and import (all existing recipients will be deleted when importing the file).
B. Add recipient records to the current tax return (the records imported to the existing ones will be added).
In the "Help" button, you will obtain a PDF with the regulations and information regarding the model, as well as the deadline, form and place of presentation, in addition to the design of registration of form 345.
After validating and saving the tax return, you can submit it by clicking on the "Sign and Send" button.
A notification will be displayed informing you of the number of correct and incorrect records you have filled in. If you wish to return to the tax return to correct errors before filing, click "NO." If you would like to present the correct records at this time and then correct the errors and file a new tax return, click "Yes."
In the new window, tick the "OK" box to confirm the tax return. The content of the tax return will be shown in the text box. Finally, click "Sign and Send" to continue with the presentation.
The result of the presentation will be a response page with an embedded PDF, which contains a first sheet with the information of the presentation (registration entry number, Secure Verification Code, receipt number, day and time of submission and presenter details) and, on subsequent pages, the full copy of the tax return.
In the event of partial filing, this will be reported in a notification and the option to return to the tax return will be offered to make the corresponding modifications, additions or cancellations.
You can also recover the tax return filed by going back to the form, and selecting "Import," Recover tax return filed on.... "
When the tax return is resumed, the list of declared tax returns keeps all records and includes the date of filing those already filed.
Note: Please note that there are no standard complementary and alternative options on this form. Once the necessary corrections have been made, you must file the full tax return, including all the records to be declared. Similarly, a new tax return filed will result in the cancellation of the previous tax return.