Forms 038 to 180

Form 180. Filing by form

Form 180 is submitted using TGVI online, a system that validates whether the file contains correct records along with other incorrect ones, allowing partial submission of correct records and the download of a file with the details of the records with errors.

Filing online requires identification with an electronic certificate, DNIe or Cl@ve of the declarant. In addition to the holder of the declaration, it may also be submitted by a third party acting on his or her behalf, whether it be a social collaborator or a representative to carry out the procedure. We recommend that you clean up the census of those who have filed tax returns using the tax identification service before filing your return to avoid identification errors.

Please note that the web form is available if the return contains up to 40,000 records. If you exceed this threshold, you will need to use the file submission option.

To correctly view all parts of the form, before accessing it, check the zoom and font size set in the browser (once the declaration has been submitted, you can return to the previous zoom and font size).

• In Microsoft Edge , go to the three horizontal dots, in zoom select 100% with the "+" and "-" signs. Go back to the three horizontal dots to enter "Settings", select "Appearance" and under "Fonts", "Font size" select "Medium (recommended)", under "Page zoom" select 100%.

• In Google Chrome , go to "Settings" (from the three vertical dots), "Appearance", "Font size" and select "Medium (recommended)", in "Page zoom" select 100%. You can also select 100% zoom from "Zoom In/Out".

• In Mozilla Firefox , access the three-stripe icon, in "Size" select 100% with the "+" and "-" signs, press "Options", "General", "Language and appearance" and in "Fonts and colors" select a size smaller than the current one, if you do not see the form correctly.

• In Safari , go to "View," "Enlarge," or "Reduce."

In the initial window you will have to identify the declarant with his/her NIF ; Then, choose one of the options to access the form:

1. Continue. It allows you to create a new declaration by entering all the data. Enter the NIF of the declarant and click "Continue".
2. Matter. You can import a file with format BOE that follows the registration design of the current model 180, obtained with the form itself by exporting the declaration or with an external program. The registration limit will be 40,000;
3. Import previous year . Data from the previous year will be imported from the active records of the previous year at the time of the query; To do this, you must access the form with an electronic certificate, electronic DNI or Cl@ve of the declarant, social collaborator who filed the declaration the previous year or a representative who had filed the declaration the previous year or a representative to the declaration consultation. It is not possible to import data from the previous year if the declaration exceeds 40,000 records. Please note that once the declaration has been submitted, this option will no longer be available.

If there is a saved work session or a previously submitted statement, the application will show you the available options:

• In case there is a saved but unsubmitted work session and you want to recover it, check the box " Load work session from dd/mm/yyyy ";
• If you have submitted a declaration and wish to make changes such as deleting, modifying or adding records, check the box " Upload the declaration submitted on dd/mm/yyyy hh:mm:ss ";
• To create a new declaration, check the box " Create a new declaration ".

Select an option and press "Continue".

This takes you to the first page of the declaration, the declarant's page and the summary. If you need to modify a declaration already submitted, load the submitted declaration in the initial window by selecting "Load the declaration submitted on dd/mm/yyyy hh:mm:ss" and make the changes, additions or deletions from the recipient pages.

If you have uploaded a previously filed return, the "Filed on" column will display the date and time that record was filed. In the " Status " column you can check the correct, incorrect or warning records.

From this panel of recipients you can add new records, delete them, access the details of each one to modify them, if you consider it appropriate. You have the "New record" button, identified by the icon of a blank sheet with a green cross (+) on it, to register a new recipient and the buttons to delete a selected record or delete several records at once.

If you select a recipient and press the button "View the selected recipient" you will be able to access the details and modify the data in the fields already completed.

In Form 180, in the recipients panel, you also have the "Issue certificates" button to generate individual or collective certificates, provided that the declaration does not contain errors. Once you have marked the recipient(s), click " Issue certificates " at the top. You can obtain more information about issuing certificates through the help "How to issue certificates for form 180".

From the list of recipients, you can make queries by establishing filtering criteria. Click " Queries " at the top and, in the new window, set the filter criteria and click "Query".

A new tab will be activated at the bottom, next to the "Sections" and "Errors" tabs, called "Query", which displays the information consulted according to the established criteria. The record information is spread across a single row across the width of the form, so it is necessary to use the horizontal scroll bar to view the rest of the fields. However, double-clicking on any of the results displays the record information at the top of the form.

At the bottom of the screen are the options available in the form. If you do not see the buttons or sections correctly, check the font size and zoom configured in your browser.

If you want to obtain a draft to review the data before filing your return, you have the " Preview " tool, which generates a PDF that is not valid for filing with your return. The draft is displayed on the screen; However, from the link "click here to download the pdf" it is possible to download it to your computer. Please note that for correct viewing of the draft, you need a PDF viewer, preferably updated to the latest version compatible with your operating system. To return to the declaration, click on "Return to declaration" located at the top of the draft window or, if you want to create a new declaration, press the "New declaration" button.

To check if there are errors in the declaration, press the " Validate " button. If it contains errors or warnings, the "Errors" tab will be enabled with the description of the error or warning and the "Go to Error" or "Go to Warning" button, as appropriate, which directs you to the box to modify or complete.

Using the "Download error list" option, a file in XML format will be generated with all the errors detected, which you can open or save on your computer.

If the statement contains no errors you will get the message "No errors exist".

The " Save " option allows you to store the data completed up to that point on the AEAT servers, even if it is not validated (it may contain errors or be incomplete). If a tax return has been saved previously, it will be overwritten. This data is recovered by accessing the web form again, selecting the option "Load the work session of dd/mm/yyyy".

The form has a timeout due to inactivity, we recommend that you save the declaration to avoid data loss.

The "Import" button allows you to import a file, which has been created following the current registration layout, in the same way as it allows you to do so when accessing the form.

Once you have selected the file, the application will offer you two options:

• A - Delete all existing Recipient records and import . With this option you will delete the entire current declaration and you will obtain a new declaration with the data that was in the imported file.
• B - Add Payee records to the current statement . This way you will keep the current declaration and add the new records to the existing ones.

Using the " Export " button you can generate a file with the format of the published logical design, provided that the declaration does not contain errors, and save it in the path you want. This file has the name NIF and the extension .180. You can recover this file by accessing the web form again and clicking " Import " in the bottom button bar or in the initial window.

After validating and saving the declaration, you can submit it by clicking the " Sign and Send " button. In the new window, check the "Accept" box to confirm the filing of the declaration. The text box will display the encoded content of the declaration. Finally, click "Sign and Send" to continue with the presentation.

The result of a successful submission will be a response page with an embedded PDF containing a first page with the submission information (registration entry number, Secure Verification Code, receipt number, day and time of submission and presenter information).

However, if when filing the declaration, some records are correct and others are incorrect, it will be reported that the filing has been made partially. If you return to the list of recipients, the submission date of the new records will have been updated and those not submitted will remain on the list with an incorrect status.

Correct any incorrect records and, if you wish, you can delete records or add new ones. Validate the declaration and resubmit the complete declaration with all the records, that is, those previously submitted correctly plus those modified and/or those you have added.