Models 190 to 198

Model 198 Submission by form

Filing online requires identification with an electronic certificate, electronic DNI or Cl@ve of the declarant.

In addition to the holder of the declaration, it may also be submitted by a third party acting on his or her behalf, whether a social collaborator or a representative to carry out the procedure.

The submission is made using TGVI online, a system that validates whether the file contains correct records along with other incorrect ones, allowing partial submission of the correct records and downloading a file with the details of the records with errors.

We recommend that you clean up the census of your recipients using the tax identification service before filing your return to avoid identification errors. To do this you can use the option available on the website: "Verification of a NIF of third parties for census purposes" located in "Help services", "Tax identification" in the "2023 information declaration campaign" section.

This query is also found in the procedures of model 030 within "Census, NIF and tax address" in the "Information and procedures" section.

To correctly view all parts of the form, before accessing it, check the zoom and font size set in the browser (once the declaration has been submitted, you can return to the previous zoom and font size).

• In Microsoft Edge , go to the three horizontal dots, in zoom select 100% with the "+" and "-" signs. Go back to the three horizontal dots to enter "Settings", select "Appearance" and under "Fonts", "Font size" select "Medium (recommended)", under "Page zoom" select 100%.

• In Google Chrome , go to "Settings" (from the three vertical dots), "Appearance", "Font size" and select "Medium (recommended)", in "Page zoom" select 100%. You can also select 100% zoom from "Zoom In/Out".

• In Mozilla Firefox , access the three-stripe icon, in "Size" select 100% with the "+" and "-" signs, press "Options", "General", "Language and appearance" and in "Fonts and colors" select a size smaller than the current one, if you do not see the form correctly.

• In Safari , go to "View," "Enlarge," or "Reduce."

After logging in, in the pop-up window, choose one of the options to access the form:

1. Continue. Allows you to create a new declaration by entering all the data. Enter the NIF of the declarant and click "Continue".
2. Matter. You can import a file with format BOE that follows the registration design of the current model 198, obtained with the form itself by exporting the declaration or with an external program. The limit of records to be imported will be 40,000;
3. Import previous year . Data from the previous year will be imported from the active records of the previous year at the time of the query; To do this, you need to access the form with a certificate / DNI electronic or Cl@ve of the declarant, social collaborator who submitted the declaration the previous year or a representative who had submitted the declaration the previous year or a representative to the consultation of the declaration. It is not possible to import data from the previous year if the declaration exceeds 40,000 records.

Fill in the " NIF " box and click "Continue". If there is a saved work session or a previously submitted statement, the application will show you the available options:

• In case there is a saved but unsubmitted work session and you want to recover it, check the box " Load the work session from dd/mm/yyyy ";
• If you have filed a return and wish to make changes to it, such as: lower, modify or add records, check the box " Upload the declaration submitted on dd/mm/yyyy hh:mm:ss ";
• To create a new declaration, check the box " Create a new declaration "

Select an option and press "Continue".

In the first window: "Declarant data", to register a declaration, fill in the boxes marked with an asterisk as they are mandatory. The boxes in the "Summary of data included in the declaration" fields are automatically filled in with the data entered in the "Declared" section.

The boxes "Supplementary declaration", "Substitute declaration" and "Identification number of the previous declaration" have been removed. To modify a declaration already submitted, load the declaration submitted in the initial window by selecting "Upload the declaration submitted on dd/mm/yyyy hh:mm:ss" and, within the "Declared" tab, make the changes you need: cancel and modify existing records or create new records.

After completing the declarant's data, from the " Sections " tab, access the "Declared" to register the operations.

In section "Declared" you will find a button panel from which you can register, deregister and navigate between those declared. To register a declared person, click on the "New registration" icon identified by a blank sheet with a green "+" sign.

If you have entered several declarations, to consult a specific one, mark it and click "View the selected operation".

If you have uploaded a previously submitted return, the date and time that record was submitted will be displayed in the column "Submitted on ", with the option to modify or delete it if necessary.

Once you have completed the details of a record, in this same window you can add, delete and move between them or return to the list of declared transactions using the "Return to list of operations" button.

In the declared list, the column " Status " has been enabled, where you can check the correct and incorrect records by the icon.

From the declared list, you can perform queries by establishing filtering criteria. Click " Queries " at the top, in the new window set the filter criteria and click "Queries".

A new tab will be activated at the bottom called "Query" next to the "Sections" and "Errors" tabs with the information according to the established criteria. The record information is spread across a single row across the width of the form, so you need to use the horizontal scroll bar to view the rest of it. However, double-clicking on any of the results displays the record information at the top of the form.

At the bottom of the screen are the options available in the form. If you do not see the buttons or sections correctly, check the font size and zoom configured in your browser.

To check if there are errors in the declaration, press the " Validate " button. If it contains errors or warnings, the "Errors" tab will be enabled with the description of the error or warning and the "Go to Error" or "Go to Warning" button, as appropriate, which will take you to the box to modify or complete. Using the "Download error list" option, a file in XML format will be generated with all the errors detected, which you can open or save on your computer.

If the statement contains no errors you will get the message "No errors exist".

Additionally, if you want to obtain a draft to review the data before filing your return, you have the " Preview " tool to generate a PDF that is not valid for filing with your return. The draft is displayed on the screen; However, from the link "click here to download the pdf" it is possible to download it to your computer; Please note that to correctly view the draft you need a PDF viewer, we recommend the latest version compatible with your operating system. To return to the declaration, click on "Return to declaration" located at the top of the draft window or you can create a new declaration from the "New declaration" button.

The " Save " option allows you to store the data completed up to that point on the AEAT servers, even if the declaration does not pass validation (it may contain errors or be incomplete). Please note that if a previously saved statement already exists, it will be overwritten. The recovery of this data is done by accessing the web form again by clicking "Continue", once the NIF has been entered, if there is a declaration saved for that NIF the server will detect it and will give you the option to recover it by checking "Load the work session of dd/mm/yyyy".

The form has a timeout due to inactivity, we recommend that you save the declaration to avoid data loss.

Using the " Export " button you can generate a file with the format of the published logical design, provided that the declaration does not contain errors, and save it in the path you want. This file has the name NIF and the extension .198. You can recover this file by accessing the web form again and clicking "Import" in the initial window or on the "Import" button at the bottom of the form.

The "Import" button allows you to import a file, which has been created following the current registry layout. Click "Import" and select the file.

Once you have selected the file, the application will offer you two options:

• A - Delete all declared records and import . With this option you will delete the entire current declaration and you will obtain a new declaration with the data that was in the imported file.
• B - Add declared records to the current declaration . This way you will keep the current declaration and add the new records to the existing ones.

After validating and saving the declaration, you can submit it by clicking the " Sign and Send " button. In the new window, check the "Accept" box to confirm the filing of the declaration. The text box will display the encoded content of the declaration. Finally, click "Sign and Send" to continue with the presentation.

The result of a successful submission will be a response page with an embedded PDF containing a first page with the submission information (registration entry number, Secure Verification Code, receipt number, day and time of submission and presenter information).

However, if when filing the return, there are some correct and other incorrect records, only the correct records may be submitted. If you want to submit the correct ones, click "Yes". You will then need to return to the declaration, correct the errors and resubmit the complete declaration, including all records: both those already submitted and those pending.

After submitting the correct records, you will receive the PDF , in a new window, with proof of submission and a summary of the data from the declaration submitted with the totals of correct records and incorrect records.
Click "Return to declaration" and you will see that the complete declaration has been loaded with all the records, both correct and incorrect.

Correct any incorrect records and, if you wish, you can delete records or add new ones. Validate the declaration and resend the complete declaration with all the records, that is, those previously submitted correctly plus those modified and/or those you have added.